Tutorials and Demonstrations

The Video Tutorials Overview:

Our NEW Online Training and Tutorial Videos are an easy way to introduce yourself to the capabilities of the KeepTraK program and see first-hand how easy it is to use.  For a list of video topics, please scroll down or click here.

You can also find our Video Library on our YouTube channel.  We have created short, easy-to-follow videos showing you how to use any and all features of KeepTraK software.  This will be a great way to help you build a facilities management and/or maintenance program that will save you time and money.  You will also be able to use these videos to train other users of the program.

Please enquire about video downloads, if you prefer to view them from your local computer without an internet connection.  Thank you for watching!

Getting Started

Introduction, Overview, and Main Screen / Executive Summary described (6:15)

Installing KeepTraK software

View this video if you are downloading from the website to install (7:42)
View this video if you are installing from a CD (5:48)

Catalog Department / Equipment

Introduction, Overview, Main Screen described, and Hints (3:48)
Adding New items, Renaming, Deleting, Reports and Printing (4:00)

Equipment Information

Introduction, Overview, and Main Screen described (2:05)
How to 1: Add a New Record, Edit, Delete (5:31)
How to 2: Find, Reports and Printing, Docs and Images (5:31)

People and Resources

Introduction, Overview, and Main Screen described (3:40)
How to 1: Add new, Edit, Delete and use Documents and Images (2:05)

Preventive Maintenance

Introduction, Overview, and Main Screen described (2:59)
How to 1: Create a New Preventive Maintenance task (Create New) (3;23)
How to 2: Edit or Delete an existing PM (Edit this PM) (1:30)
How to 3: Get Work to Do, History of work done, Cost Hours, Documentation (Reports and Printing) (8:55)
How to 4: Entering work completions and readings (Readings and Completions) (2:50)
How to 5: Using PM Groups for PMs based on Hours Miles Cycles (Groups) (3:02)
How to 6: Create hyperlinks to supporting documents and images (Docs / Images) (2:43)
How to 7: Creating a list of parts you may need for a PM (Check for Parts Required) (1:46)

Maintenance Requests and Logs (Work Orders)

Introduction, Overview, and Main Screen described (2:25)
How to 1: Create a New Work Order (Create New) (1:37)
How to 2: Appending or Editing an existing Log (Append) (Edit Log) (1:08)
How to 3: Use Parts and Showing Parts (Use Parts) (Show Parts) (0:58)
How to 4: Entering Costs Hours and Downtime (Costs Hours Downtime) (0:43)
How to 5: Documents and Images (Docs / Images) (1:03)
How to 6: Completing and Changing a Log Status (Change Status) (0:43)
How to 7: Get Work, History of Work, Reports and Printing (Reports and Printing) (2:14)
How to 8: The special "GUser" with Users and Permissions (2:54)

Parts Inventory

Introduction, Overview, and Main Screen described (2:11)
How To 1: Setting up Parts Inventory (Lists Menu Setup Information) (3:55)
How To 2: Entering New, Editing and Deleting Parts (Parts New, Edit, Delete) (3:10)
How To 3: Purchase Orders and Receiving Parts (Purchase Orders) (5:36)
How To 4: Use Parts (Use Parts From Inventory) (1:52)
How To 5: Reports and Printing (Reports Menu) (2:49)


Introduction, Overview, and Main Screen described (2:53)
How to 1: Adding a Product Key (1:00)
How to 2: Autoprinting PMs (4:31)
How to 3: Users and Permissions Module (4:55)
How to 4: MultiUser / Server Module (3:08)
How to 5: KeepTraK Support (0:30)
How to 6: Version information and data location (0:33)
How to 7: Preventive Maintenance options (1:58)
How to 8: Maintenance Requests and Logs options (1:43)
How to 9: Executive Summary (3:17)

Miscellaneous Topics

Getting Started (6:15)
How to create PMs (3:23)
How to create work orders (1:36)
How to Get Work to do for Preventive Maintenance (8:55)
How to Get Work to do for Maintenance Requests and Logs (2:14)
How to complete PMs (2:50)
How to Complete work orders (0:43)
How to enter a part (3:10)
How to create a purchase order (5:36)
How to get Parts to reorder (2:49)
How to activate the Executive Summary (6:15)
How to connect to Multiple computers with KeepTraK (3:08)
How to locate KeepTraK on a server (3:08)
How to create Usernames and Passwords (4:55)
How to give Permissions and Restrictions to different users (4:55)
How to do well at audits and inspections (2:14)
***Visit the KeepTraK Video Channel on YouTube. SUBSCRIBE for latest updates!***

Have a question that isn't addressed by our Online Training Video library?

We are here to help! Contact us with any other questions about the KeepTraK facilities management and preventive maintenance program.  We’d love the opportunity to help make KeepTraK the solution to your maintenance and management needs.